Proposal 2 for the Feb 2017 IE meeting

[lassidor]

Proposal #2 - Add to the Imperial Exchequer Handbook.
“Financial Policies and Procedures
 Add section, renumber as needed – The Imperial bank account will be overseen by the Board of
Directors. As Imperial and BoD positions are 2 year terms, the account signatories must be changed
as each term starts. One signer must be the BoD Treasurer or Imperial Exchequer. One signer must
be either the BoD President or Vice President. The third signer must be the BoD Secretary or
another Imperial peer that is logistically feasible.
 Add section, renumber as needed – All Kingdom bank accounts will be overseen by the Kingdom
Estates. As Kingdom officers can change frequently or Kingdom territories can be vastly separated
from each other, the Kingdom Estates have full responsibility to monitor account signatories. The
recommended signers are: Kingdom Sovereign, Kingdom Exchequer, and local Territory Head.
 Add section, renumber as needed – If it is logistically feasible for a territory to have a bank account
that is separate from the Kingdom account, this account will be overseen by the Kingdom Estates. As
Territory officers can change frequently the Kingdom Estates have full responsibility to monitor
account signatories. The recommended signers are: Kingdom Sovereign, Territory Head and
Territory Exchequer or other officer agreed upon by Territory Estates.”
Reasoning- There is not a current, flushed-out structure to how bank accounts across the organization
should be set up. This documents the options across the empire.

[lassidor]

From the L.I. page 19 sections concerning rights of the estates

8. The members of the Crown Estates shall have the rights to:
a. - k. <snip>
l. Approve expenditures by majority;



2. The members of the Territorial Estates shall have all rights of the Crown Estates with the following limitations:
a. The exercise of the powers of the Territorial Estates is limited to within the boundaries of the Territory in which the local Estates reside and governs.

This section of the LI gives subject territories the right to govern their own finances within the territory. The wording of the proposal would contradict the L.I. and therefore be invalid. Also, since the time Ostgard went away the BOD has required a BOD member be on all ECS accounts so that if a territory up and quits the organization would have a method to access those accounts. I think this is still a good idea. The proposal removes this requirement.